App: Incoming Invoices

Incoming invoices that read themselves in

Incoming invoices read themselves in and land on the right job - no more manual entry, no more misplacing an invoice.

The system extracts invoices automatically - it runs on your own server in Germany, your data never goes to a big tech company.

The pain

Incoming invoices are manual work.

Invoice arrives by email → download → open → type it in
It ends up somewhere in the accounting folder, not with the project
At month-end, a stack of PDFs instead of a clear overview
Which invoice belongs to which job? Search.

What the app does

Invoice comes in - lands on the project.

1
Invoice arrives by email

The app automatically recognizes incoming invoices and extracts supplier, amount, and date.

2
On the right job

The invoice is matched to the right project or customer - not stuck in an accounting silo.

3
Submitted for approval

You see what came in, review it, and approve it. Your tax advisor still gets it clean.

4
Runs on your server

Your invoices never go to a big tech company. Recognition runs on your own system in Germany.

How this differs from lexoffice/DATEV: For bookkeeping, the invoice then sits in the accounting folder. With us, it sits with the project, the customer, the job - where you actually work. Your tax advisor still gets it clean.

For businesses with more than ~20 incoming invoices a month, this pays off immediately.

Connect your bank account to the system - so payment matching runs automatically.

Trust

Your data stays with you

Recognition runs on your own server in Germany. Nothing goes to external services - not OpenAI, not Google, not Microsoft.

Open source instead of cloud lock-in

Open software, your server, your control. If you no longer need us, everything keeps running - no vendor lock-in, no subscription you can't cancel.

Only what pays off

If it doesn't pay off for you, we'll say so. No AI theater - we remove the click-work where the leverage is big enough.

Up next: receipt recognition (photos of receipts) and email sorting.

Sounds like your problem?

Call us. We'll look together at whether and how we can help.

04481 99 79 00 00
04481 99 79 00 00